How You Can Save on Office Expenses

May 8, 2014

How to Save on Office Expenses

When it comes to office expenses there are multiple ways in which you can save money. The first deals with the premises itself. The second deals with office furniture and equipment. Small businesses in need of saving money can use a flexible office space in order to save time and money. If your company has been downsized or you are just starting out, it may be challenging to find office space that is the right size, especially if you are unsure of your predicted needs. When you use flexible office space, you share the space with other people who are in your exact same situation. You can use flexible office space until your company (and its checkbook) grows.

Some new companies may find the process of getting a small business loan unsettling. They may not qualify for a loan large enough to cover a new office lease and office supplies just yet. New companies find this challenging because they don’t have any form of financial background which banks can use to judge how sound they are as an investment. When this happens, companies can use a flexible office space that leases all essential office equipment. This alleviates the financial burden of a mortgage, down payments, the possibility of increased rent, or interest. Flexible rental spaces also help your company set aside the negotiations associated with a leasing or purchasing agreement temporarily.

Flexible office space allows your company time to prepare a small business loan that you might need in the future. Investors will want to look at records of your company equipment, real estate, personal assets, stocks, or any other guarantee. If you do not have those yet, you can use the time that you spend in a flexible office space to acquire them, or re-acquire them. As you work from a flexible office space, you company can collect the documentation that you will need to either get a business loan or get a better interest rate on your business loan.

As for furniture and office equipment, if you cannot negotiate it as part of the flexible office space, you can always turn to companies that are currently going out of business, wherein you can buy their liquid items for less than the current market price. These companies might have a “liquidation sale” or “going out of business” sign on the premises but you can also look for listings in the local newspapers or online. If you cannot find any companies going out of business within a reasonable distance of your business then you can also buy the items your company needs wholesale, saving money on larger orders. This is often better suited for medium to large companies that may need to replace existing office furniture or add more furniture to their current stock. With wholesale items you often save more with larger orders. If you can find office furniture or equipment used from a company that recently upgraded their furniture or equipment, this will also save you on office expenses. Overall you can reduce office expenses for your rental space and your office furniture and equipment through a variety of methods.