Easy Ways to Help Employee Morale in the Office

May 27, 2014

Easy Ways to Help Employee Morale

Motivating staff can be challenging, especially if your staff does not feel involved in the company. Employees are much less prone to being actively involved. So get them involved to boost employee morale! Take the time to sit down each week and ask each employee for their input. Get everyone involved in staff meetings and gather input from each person, big or small. This way, when new ideas are created and implemented, each member of your staff will feel more motivated to ensure it succeeds since they were part of the planning. Robert, from Jacksonville, Florida, did just that and saw break times decrease and lagging decrease among staff. No longer did they see the job as just a paycheck or something they had to get through. They felt like a family unit and each member contributed equally.

You can get people involved during regular company meetings where their input is valued and they will be more likely to contribute openly. Meeting consolidation is an important aspect of meeting productivity and budgeting. By implementing strategies for meeting consolidation, any corporation can save much needed money and allocate it in places with more need. In order to achieve optimum productivity, each meeting should be properly management before you can have meeting consolidation. By managing your meetings, you should have a specific purpose alongside an agenda and a predicted time frame. These three aspects should be known to everyone who is invited to the meeting, especially the person whose responsibility is recording the minutes of the meeting. By recording the minutes of each meeting and twenty four hours later distributing them to everyone who was a part of or affected by the meeting, participants and planners will be able to review the agreements achieved and decisions and actions made, thus determining if there is a need for future meetings. This will help employee morale by bringing meetings to a positive point and have meaning to all attending.

If the prescribed minutes of a future meeting somewhat follow the lines and purpose of another, the meeting planners have the option for meeting consolidation. By combining two meetings into one, the time frame might increase, but any material which might have lapped will be eliminated, thus creating a more productive environment and limiting the excess points. Another way to implement meeting consolidation is simply reviewing the records and evaluating which aspects of a completed meeting were useful and which ones were not. A new strategy might be used during a test run which turned out to simply waste time and not amount to any decent level of productivity. If this is the case, then after reviewing the minutes, the strategy can be removed from future meetings, thus offering another level of meeting consolidation.

Within the minutes of the meeting, attendance should be recorded. However, it is important to review why this is necessary and for what purpose the attendance serves. If there is no reason for taking attendance, then this time spend recording this information could be cut and used in another, more productive fashion which contributes to the overall growth of the company. When establishing the time frame of the meeting, try to establish a standard presentation format upon which everyone agrees. This will cut presentation time and aid meeting consolidation.

After you have evaluated your minutes and the productivity of your meetings, re-evaluate them. Look for efficiency or a lack thereof in any place you can find. It is beneficial to the overall emotional satisfaction and productivity of individual employees to be asked to participate in performance evaluations of meetings or actions whether in anonymous surveys, individual sessions, or open group dialogue. This fosters a sense of contribution to the organization and meeting consolidation which then creates a greater desire to ensure the follow through and effectiveness of new plans.

Meeting consolidation can also come through software which creates web portals. These portals allow access to everyone, displaying which meetings have been planned, any updates to said meetings, or cancellations. Meetings can be held back-to-back at a single venue if leveraged correctly, and expenses for the meetings—which offer insight into areas in need of further consolidation—are available instantly. By utilizing meeting consolidation software, overlapping and schedule conflicts will be eliminated.